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Set the stage

Three Words (#82)

Everybody sums up the last iteration in 3 words
Source: Yurii Liholat
Ask everyone to describe the last iteration with just 3 words. Give them a minute to come up with something, then go around the team. This helps people recall the last iteration so that they have some ground to start from.
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Gather data

Roles and Responsibilities (#146)

Clarify expectations and responsibilities for each role on the team
Source: Role-Up
Many conflicts arise from unclear expectations. Talking about individual people can feel like an attack. That’s why this activity focusses on expectations towards roles.

Create a table with one column per role in the team. (Limit it to 7 columns. If there are more than 7 roles, leave out roles that have little conflict.) The rows of the table are: 

  • Role name
  • This role is responsible for …
  • This role is NOT responsible for …
Leave enough space between the bottom rows so that people who aren’t sure whether something is a role’s responsibility have an unofficial inbetween space to post them. Hand out pens, as well as yellow and orange sticky notes.

Ask everyone to write yellow sticky notes listing the responsibilities for each role – 1 responsibility per note. Set a timer for 8 minutes and read the room to see if you can stop early or have to give more time. Post all the sticky notes but don’t discuss them yet.

Repeat this process with the non-responsibilities on orange sticky notes.

The team now dot-vote on which topics they want to talk about. Give enough time to read all the sticky notes and distribute 7 votes.

Start with the topic with the most votes. Invite the people who voted for it to share why they want to talk about it. Try to clarify expectations team members have about a role’s responsibilities. Write down clarifications or agreements the team make. Repeat for the next highest voted topic until time runs out.
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Generate insights

Election Manifesto (#105)

Different parties present manifestos for change. Who will get your vote?
Source: Thomas Guest
Is there an election coming up in your country? Use it as a back drop for your team to convince each other of their change initiatives.

Ask the participants to split into political parties with 2 or 3 members. For 20 minutes, each party will work on a manifesto for change. What isn't working? How would they improve things?
Afterwards the parties meet again and their leaders present their manifestos. Be prepared for tough questions and heckling!
Now plan for a better world! Summarise the manifestos with sticky notes, one color per party. What do the parties agree on? Which promises are unrealistic and which can you achieve?
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Decide what to do

Circles & Soup / Circle of Influence (#29)

Create actions based on how much control the team has to carry them out
Source: Diana Larsen who adapted it from 'Seven Habits of Highly Effective People' by Stephen Covey and Circle of Influence and Concern' by Jim Bullock
Prepare a flip chart with 3 concentric circles, each big enough to put stickies in. Label them 'Team controls - Direct action', 'Team influences - Persuasive/recommending action' and 'The soup - Response action', from innermost to outermost circle respectively. ('The soup' denotes the wider system the team is embedded into.) Take your insights from the last phase and put them in the appropriate circle.
The participants write down possible actions in pairs of two. Encourage them to concentrate on issues in their circle of influence. The pairs post their action plans next to the respective issue and read it out loud. Agree on which plans to try (via discussion, majority vote, dot voting, ...)
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Close the retrospective

Debriefing Cube (#138)

Close with a reflective question from the Debriefing Cube and cards
Source: Chris Caswell and Julian Kea
A good debriefing deepens understanding, learning and sharing. Preparation: Download and assemble the Debriefing Cube and cards. During the retrospective, roll the cube. Then draw a card from the category it shows and use it to prompt a discussion. Repeat as time permits. This will broaden your debriefing options and is especially great for groups without a facilitator to enable them to effectively debrief on their own.
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Retromat contains 127 activities, allowing for 8349005 combinations (25x30x22x22x23+5) and we are constantly adding more.

Created by Corinna Baldauf

Corinna wished for something like Retromat during her Scrummaster years. Eventually she just built it herself in the hope that it would be useful to others, too. Any questions, suggestions or encouragement? You can email her or follow her on Twitter. If you like Retromat you might also like Corinna's blog and her summaries on Wall-Skills.com.

Co-developed by Timon Fiddike

Timon gives Scrum trainings. He mentors advanced scrum masters and advanced product owners. Human, dad, nerd, contact improv & tango dancer. He has used Retromat since 2013 and started to build new features in 2016. You can email him or follow him on Twitter. Photo © Ina Abraham.