Retromat: Release A3 Ceremony Activities: 42-133-113-39-15

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Postcards (#42)

Participants pick a postcard that represents their thoughts / feelings
Source: Corinna Baldauf

Bring a stack of diverse postcards - at least 4 four times as many as participants. Scatter them around the room and instruct team members to pick the postcard that best represents their view of the last iteration. After choosing they write down three keywords describing the postcard, i.e. iteration, on index cards. In turn everyone hangs up their post- and index cards and describes their choice.

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Gather data

Tell me something I don’t know (#133)

Reveal everyone's hidden knowledge with a game show
Source: Adapted by Kai Alexander Lohr

Instruct participants as follows: ‘There’s a game show called ‘Tell me something I don’t know’. In it a guest states a fact, poses a related question and then the hosts ask questions in order to guess the right answers.

Here’s an example: ‘In the US you always sing along to the national anthem. In Spain no one does. Can you guess why?’ The hosts ask questions such as ‘Does it have to do with the Franco era?’, ‘Are the lyrics in a foreign language e.g. Latin?’ etc. They either guess the answer or the guest reveals it (‘The Spanish anthem doesn’t have any lyrics’).

We’re going to play this game now. Each of you will be the guest once with all the others asking questions. Reflect on the past iteration. Use the next 5 minutes to think of a fact and question.’

The fact has to fulfill 3 criteria. Write them down on a board or reveal a pre-written flipchart:

It must be something that only you know and most other team members don’t know (or are unaware of)
It must be worth knowing
It must be actionable, i. e. have the potential to spark anything along the lines of "Let's do more/less of this.", "Watch out this doesn't happen to you.", "That was awesome. Do try it yourself.", ...

Let them write down their fact on an index card. When everyone is ready, ask the first participant to hang up their index card on the board and present their fact and question to the audience. (People who feel uncomfortable with the game flair don’t have to ask a question. They can also just tell the story around their fact without questions from the ‘audience’.) The audience asks questions to guess the answer. Short discussions are okay. The Scrum Master may also ask questions and gently steer the conversation towards possible actions. Document any actions identified during the discussion on the board. Then move on to the next participant. Use about 5 minutes per participant.

Once all the facts have been presented, the team dot-votes which fact fulfilled the 3 criteria best. The winner receives a framed “Certificate of impressive knowledge”. It documents that “$name has impressed $team with their impressive knowledge”.

The facts and actions can be input for "Generate insight" or use the actions for "Decide what to do”.

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Generate insights

Set Course (#113)

Imagine you're on a voyage - Cliffs and treasures await
Source: Katrin Dreyer

Imagine you're navigating a boat instead of a product or service. Ask the crew the following questions:

Where is a treasure to be found? (New things worth trying)
Where is a cliff to be safe from? (What makes the team worry)
Keep course for ... (What existing processes go well?)
Change course for... (What existing processes go badly)

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Decide what to do

Dot Voting - Worked well, Do differently (#39)

Brainstorm what worked well & what to do differently and pick the top initiatives
Source: Agile Retrospectives

Head 2 flip charts with 'Worked well' and 'Do differently next time' respectively. Ask your participants to write concrete proposals for each category - 1 idea per index card. Let them write in silence for a few minutes. Let everyone read out their notes and post them to the appropriate category. Lead a short discussion on what the top 20% beneficial ideas are. Vote on it by distributing dots or X's with a marker, e.g. 1, 2, and 3 dots for each person to distribute. The top 2 or 3 become your action items.

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Close the retrospective

Appreciations (#15)

Let team members appreciate each other and end positively
Source: Agile Retrospectives who took it from 'The Satir Model: Family Therapy and Beyond'

Start by giving a sincere appreciation of one of the participants. It can be anything they contributed: help to the team or you, a solved problem, ...Then invite others and wait for someone to work up the nerve. Close, when no one has talked for a minute.

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Postcards (#42)

Tell me something I don’t know (#133)

Set Course (#113)

Dot Voting - Worked well, Do differently (#39)

Appreciations (#15)

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Created by Corinna Baldauf

Co-developed by Timon Fiddike