Retromat: Lean Release A3 Event: 130-123-20-117-23

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Spot the Elephant (#130)

Are there problems nobody talks about?
Source: Willem Larsen

Prepare 1 set of cards per team member. A set of cards contains 1 elephant card, 1 boot card, 1 happy sun card, and 1 moon card. Explain how they each choose one card from their set:

If a team member thinks there is at least one 'Elephant in the room' (unspoken but important problem) for this team, then choose the Elephant card. Choosing this card doesn't mean that they have to talk about the Elephant or even say what they think the problem is.
If there are no Elephants, but they got their feelings hurt in an interaction at least once since the last retrospective (and didn't mention it), choose the Boot crushing flower card.
If everything is hunky dory for them, choose the Happy Sun.
If they're uncomfortable sharing, or don't feel like any other card fits, choose the neutral Moon.

To preserve anonymity, everyone places their chosen card face down on the feedback pile and the rest of their sets face down on a discard pile. Shuffle the discard pile to ensure anonymity and put it aside. Shuffle the feedback pile and then reveal the cards one at a time.

If your team has 1 or more Elephants in the room, you have some serious issues with psychological safety. Let the team sit with their new knowledge and offer a larger retrospective soon to make space for them to share if they wish, but do not ask directly who chose what. Preserve the anonymity and do not coerce explanations of the chosen card! This is a critical opportunity to build trust and preserve your ability to gain insight into the state of the team.

In the same way, depending on the size of your team, two or more hurt feelings suggest that you may have safety issues. Two or more Moons also suggests a lack of psychological safety. Take this feedback into consideration when designing your next retro. There are lots of great ways to more thoroughly dive into and surface learnings, this activity just points out when such a retrospective is needed.

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Gather data

Find your Focus Principle (#123)

Discuss the 12 agile principles and pick one to work on
Source: Tobias Baier

Print the principles of the Agile Manifesto onto cards, one principle per card. If the group is large, split it and provide each smaller group with their own set of the principles.

Explain that you want to order the principles according to the following question: 'How much do we need to improve regarding this principle?'. In the end the principle that is the team's weakest spot should be on top of the list.

Start with a random principle, discuss what it means and how much need for improvement you see, then place it in the middle. Pick the next principle, discuss what it means and sort it relatively to the other principles. You can propose a position depending on the previous discussion and move from there by comparison. Repeat this until all cards are sorted.

Now consider the card on top: This is presumeably the most needed and most urgent principle you should work on. How does the team feel about it? Does everyone still agree? What are the reasons there is the biggest demand for change here? Should you compare to the second or third most important issue again? If someone would now rather choose the second position, why?

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Generate insights

Perfection Game (#20)

What would make the next iteration a perfect 10 out of 10?
Source: Ben Linders

Prepare a flip chart with 2 columns, a slim one for 'Rating' and a wide one for 'Actions'. Everyone rates the last iteration on a scale from 1 to 10. Then they have to suggest what action(s) would make the next iteration a perfect 10.

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Decide what to do

Maximize Follow Through (#117)

Think about how the team will follow up and set yourselves up for success
Source: Chris Rimmer

Prepare a flip chart with 4 columns titled 'Action', 'Motivation', 'Ease' and 'Reminder'. Write down the list of actions the team wants to take in the first column. Read out each action and fill in the other columns by asking:

Motivation - How can we motivate ourselves to do this?
Examples: 'Jane will own this and report back at the next retrospective', or 'We'll reward ourselves with cake on Friday if we do this every day'

Ease - How can we make it easy to do?
Example: For an action 'Start involving Simon in the stand up' a possibility could be 'Move the task board next to Simon's desk'

Reminder - How will we remember to do this?
Examples: 'Richard will put a reminder in Google Calendar' or 'We'll do this after the stand up each day'

Actions do not require all of the above. But if there are no suggestions for any of the columns, ask the team if they really think they will do it.

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Close the retrospective

Feedback Door - Smilies (#23)

Gauge participants' satisfaction with the retro in minimum time using smilies
Source: Boeffi

Draw a ':)', ':|', and ':(' on a sheet of paper and tape it against the door. When ending the retrospective, ask your participants to mark their satisfaction with the session with an 'x' below the applicable smily.

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Spot the Elephant (#130)

Find your Focus Principle (#123)

Perfection Game (#20)

Maximize Follow Through (#117)

Feedback Door - Smilies (#23)

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Created by Corinna Baldauf

Co-developed by Timon Fiddike